04 — NORTH CAROLINA · 15A NCAC 18E .1300
Built for certified subsurface operators, not adapted from a Texas tool.
A contract for the life of the system before the operating permit. Quarterly visits in year one, twice a year after. A report to the owner, the health department and the manufacturer within 30 days of every visit — and 48 hours to say a repair is needed. DulyTrack keeps every one of those clocks, for LPP systems and advanced pretreatment alike.
04.1 — WHAT 18E ASKS OF A MANAGEMENT ENTITY
Five obligations, one board
Visit frequency by type
Table XXXII: LPP and most residential advanced pretreatment twice a year, quarterly in the first year; drip and larger flows monthly to weekly. Each system's clock comes from its type and flow.
Report to three parties in 30 days
Owner, local health department and manufacturer get the inspection report, VIP results and sampling within 30 days (.1304(c)). One visit, three copies, three receipts.
48-hour repair notice
When a visit finds a repair is needed, the LHD hears within 48 hours (.1304(d)). Like-for-like replacements are reported within 30 days. The tech taps one button; the office sees the clock.
Sampling math and non-renewals
TS-I/TS-II compliance is the mean of three consecutive sampling dates against Table XXV; DulyTrack runs the arithmetic. When a contract isn't renewed, the LHD and manufacturer notice goes out with a stored copy (.1304(f)).
Rule summaries are plain-English with the citation beside them. Not legal advice.
04.2 — COUNTY BY COUNTY
No portals. A hundred templates.
North Carolina's rule is statewide, but every local health department takes the report its own way — a Word template emailed to Wake, a monitoring form to Chatham, reports and a current contract attached to a 60-month permit renewal in Carteret. DulyTrack keeps each county's template and address, fills it, sends it, and keeps the sent copy as your proof. We want to map these counties with founding partners first.
04.3 — LPP AND ADVANCED PRETREATMENT
Two kinds of system, one checklist engine.
Inland books are mostly low-pressure pipe. Coastal books are AdvanTex, Singulair, FAST and peat. Both are Type IV–V under 18E, and both need the operator's report.
TYPE IV · LOW-PRESSURE PIPE
2 visits a year · state LPP monitoring guide as the checklist · pump run-time and pressure head recorded · report to owner and LHD · county compliance inspection every 3 years
TYPE V · ADVANCED PRETREATMENT
Quarterly year one, then 2 a year · manufacturer's VIP checklist · lab sampling with chain of custody · report to owner, LHD and manufacturer · telemetry alarms from AdvanTex and Singulair panels
Each system carries its type, flow and brand. Techs see the right checklist; the office sees one board with one colour code.
04.4 — IF YOU RUN BOTH STATES · AND WHAT'S NEXT
One account, two rulebooks. Virginia after that.
TEXAS SYSTEM
3 visits a year · report to county agent in 14 days · 2-year initial contract · county portal or email
NORTH CAROLINA SYSTEM
2 visits a year (4 in year one) · report to owner, LHD and manufacturer in 30 days · contract for life of system · county template by email
VIRGINIA · NEXT
1 visit a year for most AOSS · report to VDH's MyHD by the 15th of the next month · $1 state fee · DPOR Master Alternative Operator on every report. On our list after North Carolina — tell us on the form if you work there.
Virginia summary is 12VAC5-613. Rule summaries are plain-English with the citation beside them. Not legal advice.
Three of the ten founding spots are set aside for North Carolina.
Same terms: 12 months at $0, rate locked 3 years, import done for you, founder on text. Find us at the NCSTA convention, Hickory, January 28.
Reserve a North Carolina spot