Contract-lapse notice generator

The rules these notices come from

Provider ends the contract: 30-day written notice — “if the maintenance provider discontinues the maintenance contract, the maintenance provider shall notify, in writing, the permitting authority, the manufacturer, and the owner at least 30 days before the date service will cease” (30 TAC §285.7(d)(3)(A))

Owner ends the contract: provider gives 30-day written notice — “if the owner discontinues the maintenance contract, the maintenance provider shall notify, in writing, the permitting authority and the manufacturer at least 30 days before the date service will cease” (30 TAC §285.7(d)(3)(B))

Owner's new contract within 30 days after termination — “the owner shall contract with another maintenance provider and provide the permitting authority with a copy of the new signed maintenance contract no later than 30 days after termination, unless the owner meets the requirements of paragraph (4) of this subsection” (30 TAC §285.7(d)(3)(C))

Notification to the LHD by owner and Management Entity on termination — “provisions for notification to the LHD by the owner and Management Entity upon termination of the contract” (15A NCAC 18E .1303(b)(4))

Non-renewal notice to the LHD and proprietary manufacturer — “The Management Entity shall notify the LHD and the proprietary advanced pretreatment manufacturer, as applicable, when the owner or the Management Entity chooses not to renew an operation and maintenance contract executed in accordance with this Rule.” (15A NCAC 18E .1304(f))

Texas: thirty days, and three recipients or two

§285.7(d)(3)(A) covers the provider ending the contract: the permitting authority, the manufacturer and the owner are notified at least 30 days before service ceases. (d)(3)(B) covers the owner ending it, and names only the first two — the owner already knows. The owner copy is still worth sending, and this page marks it recommended rather than required, because the difference matters if the file is ever audited.

If the cease date is sooner than 30 days after the notice date, the generator refuses and names the earliest date that works. A notice that quotes the 30-day rule while breaking it is worse than no notice.

North Carolina: who, but not when

.1304(f) requires the Management Entity to notify the local health department, and the proprietary manufacturer where the system has one. It sets no notice period — the contract does, and that term is itself required by .1303(b)(4). So nothing is counted for North Carolina, and if the contract is silent the template says so rather than filling in a number from Texas.

What the Texas owner has to do next

Sign with another provider and give the permitting authority the new contract within 30 days after termination (§285.7(d)(3)(C)) — unless a single-family owner maintains the system personally, which §285.7(d)(4) allows after the initial two-year policy and which local orders may restrict. The owner letter carries that date, counted from the contract end.